CVBMPS AGM MINUTES 2026
CAMEL VALLEY AND BODMIN MOOR PROTECTION SOCIETY
(A charitable company limited by guarantee)
Known as CAMEL VALLEY AND BODMIN MOOR CONSERVATION SOCIETY
Notice of the 13th Annual General Meeting
to be held at the Rock Sailing Club on Tuesday 18 November 2025 at 7.00pm.
Agenda
Apologies for absence.
Approval of the minutes of the 12th Annual General Meeting (attached).
Acting Chairman’s report.
Treasurer’s report (short form examined accounts to follow).
Planning report.
Directors retiring by rotation : these are Richard Field and Alan Stapleton who, being eligible, offer themselves for re-election.
Appointment of Jenny Cruise as a director of the company.
To note the retirement of Jeremy Varcoe as a director of the company.
Any other business. Please notify Richard Field (details below) by Monday 17 November 2025.
HM Saunders (Acting chairman)
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PROXY VOTING FORM
If you are not abls to attend the meeting, please complete the form below and return it to contact.cvbmps@gmail.com or to Richard Field, Tregole, St Endellion, Port Isaac, PL29 3TP
I appoint the chairman of the meeting or …………………………………………………………….(enter name) to be my proxy at the AGM on [Tuesday 18 November 2025].
Signed …………………………………………………………………………………………………………..
Name in CAPITALS ………………………………………………………………………………………
To all members of the Society
The AGM of the Society will be held on Tuesday 18 November 2025 at 7.00 pm at the Rock Sailing Club. The agenda for this meeting and the minutes of last year’s meeting are attached. The short form accounts will be circulated later.
After the formal AGM, we are delighted that Mr Merlin Hanbury-Tenison will give a talk based on his new book “Our Oaken Bones” and also about the “Thousand Year Trust” which he formed for restoring Britain’s rainforests. Copies of his book will be available for purchase.
There will then be a very important discussion on the immediate activities of the Society and the people available to organise them. This will be followed by refreshments.
The cost will remain the same as last year at £10 per person. This includes a range of sandwiches, something sweet and a free glass of wine or soft drink for each person.
Guests are also very welcome.
It is essential that we can tell the Sailing Club beforehand the number of people that we expect to be attending. Please fill in and return the form below and return it by e-mail or post as indicated below.
________________________________________________________________________________
ATTENDANCE SLIP
We wish to attend the AGM of CVBMCS on Tuesday 18 November 2025.
Names …………………………………………………………………………………………..
…………………………………………………………………………………………..
We enclose a cheque for £…………. (£10 per person)
We have remitted to your bank account £…………. (£10 per person)
Bank details: 20-74-20 Barclays
63150828 Camel Valley and Bodmin Moor Protection Society
By Tuesday 11 November, please return this slip to:
contact.cvbmps@gmail.com or Richard Field, Tregole, St Endellion, Port Isaac, PL29 3TP
Registered charity number 1157589 and England and Wales company number 7952741
CAMEL VALLEY AND BODMIN MOOR PROTECTION SOCIETY
MINUTES OF THE 13th ANNUAL GENERAL MEETING OF THE COMPANY
HELD AT ROCK SAILING CLUB AT 7.00 PM ON TUESDAY 18 NOVEMBER 2025.
Apologies for absence
These are attached to these minutes
Minutes of previous meeting
The minutes of the annual general meeting held on Wednesday 6 November 2024 had been circulated. These were approved nem. con.
Acting Chairman’s Report and Planning Report
The Acting Chairman welcomed everyone to the meeting. There were approximately * people present.
It had been a very quiet year. There had been only one visit in the summer, to Helman Tor. Because the planned guide did not appear, the group wandered around the Tor by themselves. The Tor itself is interesting and the views from it stunning.
Planning had also been quiet, except for the proposed seaweed farms. Phil Hine and Richard Field had liaised throughout the year with the anti-seaweed farm groups, helping to object to these proposals. The Board decided to give £1,000 and £4,000 to the groups after they requested financial support from us.
Martin Saunders thankd his colleagues, Richard Field, Phil Hine, Alan Stapleton and Jeremy Varcoe for all the work that they had done during the year.
Treasurer’s report
The Treasurer apoloised for there being no short form accounts examined by the Independent Examiner. This had been overlooked by him. However, copies of the full statutory accounts were available to the meeting. These had been filed at Companies House.
The only major point in the accounts was that £5,000 had been given to those fighting the Seaweed Farms planning applications.
Directors
The directors retiing by rotation were Richard Field and Alan Stapleton who, being eligible, offered themselves for re-election. This was duly agreed.
Jenny Cruse was appointed as a director and Martin Saunders welcomed her to the Board.
Jeremy Varcoe retired as a director. On behalf of both the Board and all the members, Martin Saunders thanked him for all the work that he had done for the Society over the many years and wished him a happy retirement.
Any other business
There was no other business and the meeting was closed.
The acting chairman then welcomed Merlin Hanbury Tennison, our speaker for the evening. He gave a very interesting talk on rainforests in general and specifically at Cabilla, where he lives. He also talked about the ‘Thousand Year Trust’.
After questions and a suitable word of thanks by Jeremy Varcoe, refreshments were served.